Sponsor Policy

The E-Wheel Polo Association (E-WPA) is pleased to have a sponsorship partnership with SafeRock, a trusted partner committed to supporting grassroots sport and community development across the United Kingdom.

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This page outlines the nature of our sponsorship relationship, what it means for the E-WPA and its stakeholders, and how we uphold transparency, governance, and legal compliance.

 

About SafeRock

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SafeRock® is a company at the forefront of agricultural sustainability in its efforts to provide a natural solution to the global crisis of soil degradation.​  See www.saferock.co.uk.

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SafeRock® is dedicated to supporting community initiatives, safety programmes, and sport participation.

 

Their support enables the E-WPA to invest in coaching, development pathways, insurance provision, equipment guidance, and broader sport growth strategies.​

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Purpose of the Sponsorship

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This sponsorship exists to:

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• Strengthen the capacity of the E-WPA to deliver coaching, accreditation, and participation activities

• Improve safety standards and access to equipment guidance across the sport

• Support national development programmes, including instructor training pathways

• Provide financial and in-kind resources to underpin sport growth and delivery

 

The sponsorship supports activities consistent with the E-WPA’s charitable and governing purpose and does not influence sport governance, discipline, or adjudication.

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Nature of the Sponsorship Relationship

 

As a sponsor, SafeRock® does not have operational control over the E-WPA. Instead, the relationship is governed by a Sponsorship Agreement designed to support the E-WPA’s mission, while maintaining the Association’s independence, governance standards, and not-for-profit objectives.

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This agreement clarifies:

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• The duration of the sponsorship term

• The financial and/or in-kind contributions to be provided by SafeRock

• How funds and support will be used to benefit the sport and its participants

• Reporting and accountability obligations

• Brand use, visibility, and recognition entitlements by both parties

• Compliance with relevant UK law and good governance practices

 

The E-WPA retains full decision-making authority over how sponsorship support is applied, consistent with its Articles of Association, policies, and strategic priorities.

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Transparency and Governance

 

In line with good governance practice, the E-WPA confirms:

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• The sponsorship does not confer decision-making rights over governance, competition, discipline, or membership matters to SafeRock®.

• The E-WPA remains fully in control of its policies, direction, strategy, and statutory responsibilities.

• Funds or resources received through sponsorship are applied in accordance with the E-WPA’s legal obligations as a not-for-profit sporting organisation.

• Any conflicts of interest are disclosed and managed in accordance with the E-WPA Governance Policy and Conflict of Interest procedures.

 

Where the E-WPA is registered (e.g., with Companies House), sponsorship contributions are accounted for in financial statements consistent with regulatory reporting requirements.

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Branding and Recognition

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Under the Sponsorship Agreement:

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• The E-WPA may use the SafeRock® name and logo on agreed platforms (including website, event materials, and promotional content) in accordance with brand guidelines provided by SafeRock®.

• SafeRock® may refer to its sponsorship of the E-WPA in appropriate communications that meet the E-WPA’s standards for representation.

 

All use of logos, trademarks, or brand materials is subject to prior written approval from the E-WPA or its appointed representatives.

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Duration and Review

 

The current sponsorship term runs from 01/01/26 to 01/01/27 or until replacement arrangements are agreed.

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Both parties will review the relationship periodically to ensure that objectives are being met, obligations are fulfilled, and that the partnership continues to align with good governance and best practice in UK sport.

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Public Accountability

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To ensure public transparency:

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• This sponsorship page will be published on this website.

• Key terms of the Sponsorship Agreement (such as sponsorship purpose, duration, and broad application of support) will be disclosed here.

• The E-WPA will provide updates to members and stakeholders where significant developments occur.

• Sponsorship contributions will be reflected in annual reports and statutory filings, where required.​

 

If you are a member, affiliate, partner, or participant and would like more information about this sponsorship—or how sponsorship support is being applied—you may write to:

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Email: tom.fletcher@e-wpa.com
 

Complaints and Feedback

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If you have any concerns about how this sponsorship is managed or how funds are used, you are encouraged to contact the E-WPA directly. All concerns will be handled in accordance with the E-WPA Governance Policy and Complaints Procedure.

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Legal Compliance

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This sponsorship statement is published in accordance with:

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• UK governance best practice for sports governing bodies

• Transparency expectations for not-for-profit organisations

• Regulatory requirements where applicable (e.g., Charity Commission, Companies House)

• Conflict of Interest and financial reporting standards

 

The E-WPA and SafeRock® both commit to full compliance with relevant UK law, including the UK GDPR, data protection requirements, and sport-specific guidance from Sport England and UK Sport.

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Acknowledgement

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The E-WPA thanks SafeRock® for their support and partnership in advancing e-wheel polo across the UK. Together, we aim to build a safer, more inclusive, and sustainable future for the sport.